Plain language makes documents easier to read and understand, so you spend less time explaining, correcting misunderstandings, and fixing mistakes. It can save people and organizations time, effort, and money.
Plain language makes it easier to communicate complex ideas quickly. Using it helps busy people understand your writing, even when they can only skim it.
Plain language treats readers kindly and respectfully by putting their needs first. It doesn’t oversimplify or talk down to anyone.
Plain language is ideal for websites and for business, technical, legal, and health documents. Plain language can help you connect with your customers, users, clients, patients, or employees.
You might want plain language editing if:
- You have existing material that needs to work better for the intended audience.
- You need to make complex or specialized information understandable by a wider audience.
- You are creating new material for a wide audience.
What plain language editing includes:
- Consider the audience and purpose, structure, and design of the document being developed or revised.
- Improve paragraph and sentence construction to more effectively convey meaning.
- Improve word choice to more effectively convey meaning.
- Reduce wordiness.
- Eliminate jargon and other specialized terminology where possible.
- Review visual elements to ensure they are uncluttered, well designed, logically located in the text, and easy to understand.
- Review organizational elements to ensure the reader can find, understand, and act on necessary information.
- Conduct user testing of the document and analyze feedback, as needed.
What you’ll get back from a plain language edit:
- New or revised document file(s) ready for further testing or production.